Will our records hold up in front of a third party?

Manuals, procedures and certificates, controlled for their whole life.

Where you are now

Your manuals live in a shared drive with names like “Manual_final_v3_use this one.docx”. Someone printed a copy eight months ago and it is still on a shelf, out of date, and nobody has told the person using it. When a customer audit asks who approved the current version and when it expires, the answer is a search, not a lookup.

What the system does

A document is drafted from an approved template.
It is signed electronically by the people responsible for it.
The system checks the document’s format and required fields before it is released.
Every version, owner and expiry date is recorded against the document.
An alert fires before a document expires, not after.

What it produces

Document register with version, owner and expiry columns — One register, every controlled document, current version only.

Electronic signature record — Who signed, and when.

Expiry alert list — What expires next, and who owns it.

Standards supported

ISO 9001:2015 document-control clauses
EASA Part-M and Part-145 record-keeping requirements
[ADDITIONAL STANDARDS TO CONFIRM]

Products in this capability

AviManuals

drafts regulatory manuals from approved templates, signs them electronically, and checks each one before release.

Product page

DocControl Aero

keeps control of aviation documents, OM-A through ETOPS, and flags what is about to expire.

Product page

SGCD Documental

the same document control, for any industry: procedures, certificates, contracts.

Product page

What Documents and Proof does not do

It does not decide what your manual should say. Your Quality department still owns the content.
It does not make an unsigned document valid. Electronic signature is only recognised where the law of that country allows it, [JURISDICTIONS TO CONFIRM].
It does not recover a document nobody entered into the system before switch-on. Migration is a project step, not a feature.

Request a gap review

Two to four weeks. Fixed scope, fixed price. You get a written findings list graded by severity, with a corrective action plan in priority order. You keep that document whether or not you work with us afterwards.

Request a gap review

Or Talk to us.